…for translating:

The OII Europe materials are provided as a PDF file. If available we provide a word document with the text to be translated. The published pdf version is always the reference document.

The translation needs to be submitted as a text-file (word document, google-doc, etc) and should contain all the correct formatting that the published english version has (Headers, bold text, italic, list items, paragraphs, footnotes etc.).

Boxes and other layout-specific items need to be marked and highlighted in a comment (comments in English).

Do not create or use a file that is containing any remnants of a layout structure (for example from “PDF to Word”-converters) – the text flow needs to be unbroken. 

…for publishing:

For the typesetting/layouting of the translated publication we work with professional layouters. If applicable, we can provide an Adobe Indesign Template document of the publication that should be used. Please refrain from using any other software or online tools to create a layouted document, as this would a) not meet our quality standards, and b) violate our copyright creative commons licence (“No Derivatives – If you remix, transform, or build upon the material, you may not distribute the modified material”).

In case of national intersex organisations and / or member organisations of OII Europe we usually allow adding the national organisation logo and name to the publication. In some instances, for example the parents’ toolkit, is it possible to include additional information or make minor adjustments to meet the needs for the national context. This needs to be communicated with us beforehand.